RackStaff Oy Privacy Statement Regarding Services, Describing the Purpose of Collecting Personal Data, Disclosure Practices, and Other Important Information. Personal Data Act (523/99) Section 10 Privacy Statement

1. Data Controller
RackStaff Oy
Kauppiaantie 1 LH6
90460 OULUNSALO

2.Contacting Regarding Privacy Matters
info@rackstaff.fi

3. Name of the Register
RackStaff Oy Customer, Sales, and Marketing Register

4. Purpose of Processing Personal Data
Customer data is processed for marketing purposes, service development, customer surveys, communications, invoicing, debt collection, reporting, and other customer relationship management activities. Purchase and transaction data, as well as location data, may also be used to create customer profiles and target marketing activities and customer communications. Personal data may also be processed when participating in events and other marketing activities. The data from this register is used to manage customer relationships in accordance with Section 8 of the Personal Data Act.
The register is also used for informing customers in case RackStaff Oy undergoes changes that may affect customers or their orders.

5. Privacy Statement for the Register
The following information is stored in the register: Name, Company Name, Billing Address, Business/Postal Address, Email Address, Business ID

The register processes various data that is necessary for the purpose of the register. This includes basic information about the company or organization as the data subject’s client, such as name, address, email address, phone number, and the name and contact details of the contact person. Information related to the customer relationship between the data controller and the data subjects, such as order information, meeting details, possible direct marketing consents and prohibitions, as well as other communication and service-related information. Data regarding the behavior of registered users on the data controller’s website and other similar categorization data, participation in events, data entered into events, and contacts. Registered individuals’ first and last names, possible contact information, and event-related details for those who have registered for the data controller’s event. Registered users may enter their own registration details, such as email address, phone number, and address.

6. Regular Sources of Information
The information stored in the register is regularly collected from the customer themselves for managing the customer relationship and invoicing the ordered services.

7. Regular Disclosures
Information from RackStaff Oy’s customer register is not disclosed to external parties unless there is a need for accounting assistance in collecting overdue receivables. In such a case, necessary contact and billing information may be disclosed to an accounting office that assists in collecting overdue receivables.

8. Transfer of Data Outside the EU or EEA
Data is not transferred outside the EU or EEA.

9. Principles of Register Protection
Only the data controller and specifically designated individuals have access to the register data. Only these designated individuals are authorized to process and maintain the register data. Users are bound by confidentiality. The networks and IT devices at the location of the register are protected by firewalls and other technical measures. IT devices are stored in a locked and monitored area. The customer, sales, and marketing register is not specifically classified as confidential material, but access is granted only with a password, which is known only to the company’s representative.

10. Right to Inspect
Everyone generally has the right to access information about themselves. A request for inspection must be made in writing with a handwritten signature or in person at the data controller’s premises. The request should be addressed to the register administrator. The inspection request is free of charge once a year (12 months).

11. Right to Request Correction of Information
Everyone has the right to request the correction of incorrect information in the register. The correction request should be made in writing and sufficiently specified: the request should include the name and the incorrect and corrected information. The request should be addressed to the register administrator.

12. Cookies
If the user has given consent for cookies to be stored in their internet browser settings, they will be used on this site. Cookies are used to collect visitor statistics and analytics data, which is used to improve the site and target marketing. More information about cookies and their usage can be found on the Cookies page. This site uses cookies, which are data about the use of the internet service. They are stored, for example, on the user’s computer and help facilitate communication between the internet browser and server. Users may choose to block the use of cookies by changing their browser settings.

13. Website Usage Statistics
The usage of the website is anonymously tracked using log files and cookies. Users’ personal data is not associated with traffic statistics.

If you have any questions, feel free to contact us!
RackStaff Oy
Kauppiaantie 1 LH6
90460 OULUNSALO

Cookies
Cookies are small text files that enable certain functions on websites. They allow, for example, the user to be recognized as the same person during different visits, and they are also used to collect anonymous visitor statistics. Cookies are stored on the user’s device by the internet browser, but the user has the option to delete them through their browser settings. There are two types of cookies: temporary session cookies, which are stored during use and are deleted when the browser is closed, and persistent cookies, which remain for a certain period or until the user deletes them.

Why are cookies used?
Generally, cookies provide benefits to both the user and the website administrator. They offer a better user experience and enable certain functions on the website. Essential and functional cookies are necessary for specific operations. Statistical cookies help the website administrator collect information on website usage and improve it. Marketing cookies allow advertising to be targeted based on the user’s interests.

Cookies Used on RackStaff Oy’s Website
Statistical Cookies
Analytics cookies collect anonymous information about website users for statistical purposes. We use Google Analytics software to collect statistical data, such as website usage patterns and sources of visits. We use this data to improve the attractiveness of the website’s content and enhance the user experience. The collected data is stored anonymously and cannot be linked to individual people.

Cookie Management
When visiting the website, users are presented with a request for cookie usage. Essential cookies are enabled by default, while other cookies can be accepted or blocked by the user. More information about cookies can be found on this page and in the information provided in the cookie consent prompt. Users can change their cookie settings via the floating cookie button at the bottom right of the page. If a user changes their cookie settings to block them, all non-essential cookies will be disabled. Additionally, instructions for managing cookies in your browser can be found at aboutcookies.org. However, please note that blocking all cookies in your browser settings may restrict some functions of the online service.